Billing day without leaks
Check the paperwork, send the bills, and let the software chase the late payers.
Start at the paperwork check
Open Exceptions. It lists every closed order that has not been invoiced yet, your active rentals, and anything blocking a clean bill: a missing PO number, missing tons from the scale, or an order with no price. Scale tickets and photos are collected by the driver app when a trip is marked done, so by the time an order lands here the paperwork is already settled. Draft the invoice for each row or fix what is missing; this two-minute check pays for itself.
Close rentals and review the drafts
A closed rental writes its own invoice: base price, swaps, trip fees, extra days, extra tons. Give the lines a glance. Every charge traces back to a trip, a ticket, or your rate sheet, so you can always answer where a number came from.
Send with a payment link
Invoices go out by email with a pay-by-card link. Most homeowners pay from their phone the same day, which means you stop waiting on checks for the small stuff.
Log checks and cash
Builders still write checks. When one comes in, record it against the invoice so your list of who still owes you stays honest.
Let reminders chase the rest
Friendly reminder emails go out automatically to anyone overdue, on a schedule you set once under Settings. You stop being the person who has to nag.